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October 16, 2019, Steering Committee Meeting
The General Plan Update Steering Committee (GPUSC) met on Wednesday, October 16, in the City Council Chambers. The GPUSC heard updates on the progress of planning and advertising the October 26 Listen & Learn Launch Event (called the “Newport, Together Community Fair”). The GPUSC also saw the updated interactive online web platform and provided feedback on potential improvements to increase community engagement and feedback opportunities. Lastly, the GPUSC and members of the public discussed the distinction between General Plan policies and Zoning Code regulations, and how that will be addressed through the Listen & Learn. It was reiterated that all feedback (with exception of profane or hateful comments) would be catalogued and clarifying questions should be asked of the commenter when necessary to ensure specific feedback that could translate into a future General Plan and/or Zoning Code update.
September 25, 2019, Steering Committee Meeting
On September 25, 2019, the GPUSC met in the Council Chambers to continue the discussion on the community engagement and outreach program (Listen & Learn) from its September 12 meeting. The Committee reviewed and accepted the format and anticipated cost for the October 26 communitywide launch event. With a fun community fair atmosphere, this will not be your average opportunity to participate in local government -- the event will have live music, food, informational booths, activities for all ages, educational opportunities to learn about the General Plan, and even prizes. All of these elements will be thoughtfully designed in order to engage the community and officially launch the Listen & Learn, which will include workshops, pop-up booths at events, stakeholder meetings, and go-to meetings at various locations.
Also at the GPUSC meeting, the City’s outreach consultant, Kearns & West, presented a walkthrough of the draft interactive web platform. While it is not ready for primetime, the draft includes educational tools such as a document library and information on the General Plan, as well as interactive engagement tools like a “Q&A” section and an idea/suggestion wall. When it is published, this web platform will be an innovative resource to help activate and maintain participation of a broad spectrum of the community through digital engagement.
To end the evening, the GPUSC and members of the public were given a thorough presentation of the latest news regarding the Regional Housing Needs Assessment (RHNA).
September 12, 2019, Steering Committee Meeting
On Thursday, September 12, 2019, the General Plan Update Steering Committee met for the first time since May 29, 2019. Much of the discussion centered on the framework and timeline for the community engagement and outreach program called the Listen & Learn. The Listen & Learn includes intensive immersive outreach in the community beginning with a launch event and then progressing to workshops, pop-up events, stakeholder meetings, and a summit event in mid- to late 2020. Throughout the program there will be plenty of opportunities for the community to get involved and participate both in-person and online with an innovative web platform.
June 25, 2019, Contract Authorized for Outreach Efforts
At its meeting on June 25, 2019, the City Council authorized the Mayor and City Clerk to execute a professional services agreement with Kearns & West, Inc. to prepare, implement, and facilitate the community outreach related to the future General Plan update. K & W has extensive experience in public relations and community engagement specific to updating complicated general plans. Staff is presently working to execute the contract and anticipates kicking off work with K & W mid-July. The first step will be to draft an outline and timeline for the work program moving forward. Staff and K & W will have more information to present at the next General Plan Update Steering Committee meeting held on a date to be determined.
May 29, 2019, Steering Committee Meeting
On Wednesday, May 29, 2019, the General Plan Update Steering Committee met to review the Scope of Services and Cost Schedule submitted with Kearns & West's proposal in response to RFP# 19-69. The Committee provided a unanimous recommendation that the City Council approve a professional services agreement (PSA) with Kearns & West. The PSA is anticipated to come before the City Council for review on June 25, 2019.
May 15, 2019, Steering Committee Meeting
On Wednesday, May 15, 2019, the General Plan Update Steering Committee interviewed the qualified proposers in response to RFP# 19-69. In the end, the Committee agreed to pursue Kearns & West. Staff indicated it would review the cost estimate information for feasibility and report back at the following meeting.
May 1, 2019, Steering Committee Meeting
On Wednesday, May 1, 2019, the General Plan Update Steering Committee met to discuss the review process going forward regarding the proposals received in response to RFP# 19-69.
April 26, 2019, Responses to RFP# 19-69 Received
On Friday, April 26, 2019, at 11 a.m., the request for proposals (RFP) deadline passed and the City received five proposals. Those include the following in alphabetical order:
- Angela DiPasquale
- FSB Core Strategies
- Kearns & West
- MBI Strategic Communications
- S. Groner & Associates, Inc.
April 15, 2019, Q&A Posted for RFP# 19-69
Consistent with the schedule outlined in the request for proposals (RFP), the questions received from respondents and their responses have been posted online. You may view them here. For more information on the RFP, see the entry for March 25, 2019, below.
April 3, 2019, Steering Committee Meeting
On Wednesday, April 3, 2019, the General Plan Update Steering Committee was given presentations from staff on a few topics of interest. Senior Planner Jaime Murillo gave the Committee and attendees an overview of the General Plan Housing Element, as well as the upcoming Regional Housing Needs Assessment (RHNA). City Traffic Engineer Tony Brine touched on the Circulation Element and provided the basics on the City’s traffic model. Lastly, Deputy Community Development Director Jim Campbell led a discussion on some of the current General Plan mandates from the State.
March 25, 2019, Request for Proposals (RFP) # 19-69 Posted
With the guidance of the Steering Committee and the community, the request for proposals (RFP) was drafted and finalized. It has been posted online to PlanetBids. It is also available for reference here. The due date is April 26, 2019. For additional information, please contact RFP Administrator Anthony Nguyen, Purchasing Agent at 949-644-3080 or by email at firstname.lastname@example.org.
March 20, 2019, Steering Committee Meeting
On Wednesday, March 20, 2019, the General Plan Update Steering Committee met to review the revised draft request for proposals (RFP) and, with few changes, directed staff to finalize and publish the RFP. The Committee was also given a presentation on the Harbor Commission's recent visioning workshops by Commissioner Paul Blank, as well as a presentation on current General Plan online resources.
March 6, 2019, Steering Committee Meeting
On March 6, 2019, the General Plan Update Steering Committee held its third meeting in the Central Library Friends Room. The Committee, as well as members of the public who attended, worked to refine the draft request for proposals (RFP) for consulting services for community engagement related to the General Plan Update.
February 20, 2019, Steering Committee Meeting
The newly created General Plan Update Steering Committee held its first meeting on February 20, 2019, in the Civic Center Community Room. The Committee reviewed and discussed a draft request for proposals (RFP) for consulting services.
February 13, 2019, Community Meeting
Thanks to all who attended the first community meeting at Marina Park on February 13, 2019!
The purpose of the meeting was to provide an opportunity to introduce the General Plan Update and to get some initial feedback on the anticipated process. Also discussed was how to stay informed and participate.
With a little over 50 community members in attendance, there was a very productive forum with great questions, comments and suggestions. If you would like to check out the PowerPoint presentation from this meeting, please click here.
Check back later for additional materials from this meeting, including a "Q&A" rundown.